The average SA physio practice loses R14,000/month to billing gaps, no-shows, and unbilled sessions. PracPilot gives private practice owners the visibility to stop the leak.
Most practice owners are running their business on gut feel, scattered reports, and end-of-month surprises. By the time you notice the problem, you've already lost the money.
Unbilled sessions, medical aid shortfalls, late cancellations, and undercollected fees quietly erode your margin every week.
PMS reports, spreadsheets, email threads. No single view. No clear answer to "how are we actually tracking this month?"
Overdue clinical notes, expiring registrations, HPCSA audit risks — they build up in the background until something goes wrong.
Which referrers are sending patients? Which services drive retention? Without clarity, you can't act on what's working.
Not a data dump. A focused control system built around the decisions you make every week. Clarity. Control. Growth.
Know exactly what you earned, what you lost, and where money is sitting uncollected. Updated in real time — not at month end.
Understand what's driving patient volume, retention, and referral activity — so you can grow deliberately, not by accident.
Catch compliance and admin risks before they become incidents. Stay audit-ready without the manual checking.
Designed to connect with the tools you already use
PracPilot is built to work alongside the tools you already use — no ripping out systems, no disruption.
PracPilot is being built to connect with your existing PMS and accounting tools. During the pilot, we work with you directly to set everything up.
Our team sets up your dashboards, risk thresholds, and alerts based on how your practice is structured.
Log in to a single, focused view of your business. Weekly briefings. Real-time alerts. No noise.
Hi, I'm Leeth — I run the business side of Karen Alexander Physiotherapists alongside my wife Karen. I built PracPilot because I lived this problem. Every month-end I'd pull reports from three different places, chase down unbilled sessions in a spreadsheet, and still not have a clear answer to "how are we actually tracking?" I knew other practice owners felt the same. PracPilot is what I wished existed.